Use case · Mechanical engineering
Tenders in mechanical engineering
In mechanical engineering a tender arrives as a specification: technical requirements, standards, interfaces and acceptance conditions across sixty pages. Whether your own works can supply it is not stated in one line item but spread across the whole document.
Highest value per individual case
What is different here
What it actually turns on in mechanical engineering.
Requirements sit in running text
Not a bill of quantities with line items but requirement sentences - “shall”, “should”, “may”. The distinction decides the effort and is reliably missed when skimming.
Standards are exclusion criteria
Machinery directive, CE, sector-specific standards, sometimes a customer's own works standards. Whatever cannot be met makes the entire costing pointless - and it usually sits in an annex.
The delivery date is the hardest line
Special machinery hangs on bought-in parts with long lead times. Whether a date will hold is only known once the critical items have been enquired about.
Systems we connect here
- abas
- proALPHA
- Tender platforms
- PLM
- Supplier portals
If yours is not listed, that is not an exclusion. Where no interface exists, we build one - that is the most demanding part and it is our trade.
The rule that only applies here
In mechanical engineering the exclusion criterion sits in running text, not in a line item. Skim the document and you find it reliably too late.
The process
Where a person is needed - and where they no longer are.
- ClaudeLab from here
Step 01Person
Documents
Intake
Step 02ClaudeLab
Review
Checking
Step 03ClaudeLab
Matching
Deciding
The difference
The same process, once as it is today and once with us.
Step 01 · today
Step 01 · with us
Step 02 · today
Step 02 · with us
Step 03 · today
Step 03 · with us
What we build
- Component 01
- The bill of quantities is broken into items and held against your range of services.
- Component 02
- Exclusion and eligibility criteria are pulled out and checked.
- Component 03
- The result is an assessment with reasons, not a yes-no traffic light.
Degree of autonomy
The evaluation runs independently; the decision to take part is made by a person. A tender wrongly dropped is never seen again.
Where it does not fit
Where an award turns on references and relationships, an evaluation helps little - there it is not the document that decides.
Frequently asked
Is this worth it in mechanical engineering?
In mechanical engineering the exclusion criterion sits in running text, not in a line item. Skim the document and you find it reliably too late. Whether it pays for you depends on your volume - the audit establishes that.
We use a different system from the ones listed. Does it still work?
Yes. The ones listed are those we most often meet in mechanical engineering - a list, not a precondition. Where no interface exists, we build one.
What do we have to provide?
Your range of services in structured form - a list is enough, it only has to be complete. Ten to twenty past tenders together with the decision you took at the time. A contact in costing for the questions of the first weeks. Nothing more is needed to start.
How will we know it works?
Across 20 real tenders the "cost it / drop it" recommendation agrees with yours in at least 85 %. The item list is read out in full - verified by spot check against the PDF. No bid is submitted without a person looking at it.
How long does implementation take?
5 to 8 weeks - the most demanding of the eight cases.
Does the AI decide on its own?
The evaluation runs independently; the decision to take part is made by a person. A tender wrongly dropped is never seen again.
When is this not worth it?
Where an award turns on references and relationships, an evaluation helps little - there it is not the document that decides.
The same process, in general
This page shows the fit in mechanical engineering. The process itself is sector-independent - what matters is whether it repeats.
Tenders in generalTell us where your time goes.
In the audit we record the process, work out what is worth automating, and you get a plan with fixed prices - credited against the build if you go ahead.